Freight Audit & Payment

Automate Freight Audit and Payment Inside One Procure-to-Pay Platform

FreightFox checks every carrier invoice against your contracted rates, shipment data, and electronic proof of delivery (ePOD), then posts approved invoices into your ERP for payment. Because audit and payment sit on the same platform you use to procure, execute, and track freight, your team settles invoices using data it already has.

3–4%

Reduction in freight invoice leakage

~100%

Invoice validation accuracy

US$1 Bn+

In freight procure-to-pay processed on platform

~99.3%

Three-way match accuracy

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3-4%Reduction in freight invoice leakage

~100%Invoice validation accuracy

US$1 Bn+In freight procure-to-pay processed on platform

~99.3%Three-way match accuracy

Before vs After

From “Why Doesn't This Match?” to “Approved and Paid”

Today (without FreightFox)

With FreightFox

Freight invoices processed by hand across email and spreadsheets Invoice

Freight invoices generated automatically and linked to shipment data

Frequent mismatches between quoted, contracted, and billed freight rates Invoice

Every invoice validated against approved contracts and rates

Payment approvals delayed by repeated follow-ups across stakeholders Payment

Faster approval workflows with full settlement visibility

Operations, finance, and ERP systems that don't talk to each other Invoice

ERP integration across invoicing and payment workflows

Payment disputes caused by missing PODs and incorrect paperwork Payment

ePOD-backed validation that cuts disputes and improves payment accuracy

Freight Audit and Payment Suite

Everything You Need to Audit and Pay Freight Invoices

Two connected modules that cover the full freight audit and payment cycle, from invoice validation to ERP-synced payments.

Invoicing

Accurate, Automated, and Audit-Ready Freight Invoicing

Auto-generate invoices linked to shipment and contract data
Validate billed rates against approved contracts and pricing terms
Replace manual reconciliation across spreadsheets and email
Keep a complete audit trail for every freight transaction
Push validated invoices straight into your ERP and finance system

Payments

Faster, Predictable, and Transparent Freight Payments

Streamline approval workflows across finance and operations teams
Track payment status and outstanding dues in real time
Reduce disputes with ePOD-backed invoice validation
Build carrier trust with faster, predictable payment cycles
Sync payment status and financial data with SAP, Oracle, and other ERP systems

Built for Finance and AP Teams

Freight Invoice and Payment Automation, From Carrier Bill to ERP

Freight bill automation for AP teams, from the invoice your carrier sends to the approved value in your ERP.

Any Invoice, Any Carrier

Carriers submit invoices on the platform or as PDF, EDI, or email, across freight modes. Any carrier you already work with can be added, at no cost to them.

Exceptions Resolved, Not Just Flagged

An invoice that doesn't match is rejected with a note on the deviation. The carrier corrects and resubmits it, and it goes back into approval. Damage and shortage deductions follow rules you set.

Your Approval Rules

Set amount limits or multiple approvers before any invoice is cleared.

Posted Straight to Your ERP

FreightFox's freight payment software posts approved values into SAP, Oracle, or any other ERP or AP system, in real time or on a schedule you choose. Payment runs through your existing process.

How FreightFox Compares

Freight Audit Software Your Team Runs, Not an Outsourced Service

Cass Information Systems, Trax Technologies, and nVision Global are established freight audit and payment providers that audit invoices and pay carriers on your behalf. FreightFox takes a different approach: software your own team runs, connected to your procurement, execution, and tracking on one platform.

Question	Outsourced audit and payment providers (Cass, Trax, nVision)	FreightFox
Who audits invoices	The provider's teams and systems, on your behalf	Your team, with approval rules you set
Who pays carriers	The provider pays carriers for you	Approved values post into your ERP or AP system, and payment runs through your existing process

Because audit sits on the same platform as your freight procurement, shipment execution, and tracking, every invoice is checked against the rates you contracted and the deliveries your receivers confirmed, without moving data between separate systems. It's built for teams that want to own their audit and payment process instead of handing it off.

Proof points

Results across the freight audit and payment cycle

▲ Touchless

~90%

Touchless invoice processing

▲ Match accuracy

~99.3%

Three-way match accuracy

▲ On-time

~97%

On-time payments

▼ Leakage

3-4%

Reduction in freight invoice leakage

Figures are approximate.

Integrate with Advanced ERPs

Oracle EBS

SAP S/4HANA

SAP

SYSPRO

FAQs

1. What is freight invoice automation?

Freight invoice automation is the process of creating, validating, and reconciling carrier invoices automatically against shipment data and contracted rates. With FreightFox, invoices are either generated from executed loads or submitted by carriers, validated against agreed pricing, and pushed into your ERP once approved.

2. How does FreightFox reduce freight invoice disputes?

FreightFox checks every invoice against three data points: the contracted rate, the executed shipment, and the ePOD confirmation. This removes the rate mismatches and missing paperwork that drive most disputes. When an invoice doesn't match, your team rejects it with a note, and the carrier corrects and resubmits it.

3. Does FreightFox integrate with SAP, Oracle, and other ERPs?

Yes. FreightFox integrates with SAP HANA, Oracle EBS, Syspro, and any other ERP, so finance and operations teams work from a single source of truth.

4. What is freight reconciliation?

Freight reconciliation is the process of matching carrier invoices against agreed contract rates, executed shipments, and proof of delivery. FreightFox automates it end to end, replacing manual spreadsheet checks.

5. How does ePOD-backed invoicing work?

ePOD-backed invoicing links each carrier invoice to a digital, timestamped proof of delivery. Once the ePOD is captured, FreightFox validates the matching invoice, so finance doesn't release payment without verified delivery.

6. How does FreightFox compare to Cass Information Systems for freight AP automation?

Cass is an outsourced freight audit and payment provider that audits invoices and pays carriers on your behalf. FreightFox is freight audit software your own team runs, with approval rules you set. Approved values post into your ERP or AP system, so payment runs through your existing process, and audit connects to your procurement, execution, and tracking on the same platform.

7. Is freight audit and payment the same as AP automation?

Freight audit and payment is AP automation built specifically for freight. General AP tools are designed around purchase orders and vendor invoices. Freight invoices also need to be checked against contracted rates, shipment records, and proof of delivery, which is what freight payment software like FreightFox is built to do.

8. How does freight invoice automation work with our existing ERP/AP stack?

FreightFox validates and approves freight invoices, then posts the approved value into your ERP or AP system. The sync runs in real time or on a schedule, depending on what your team needs, and freight payments continue through the process you already use.

9. What does freight invoice automation actually save us per invoice?

Savings depend on your invoice volume and error rate. Across FreightFox customers, freight invoice leakage drops by 3-4%, and invoice validation accuracy reaches close to 100%, because every invoice is checked against contract, shipment, and delivery data before approval.

30 min tailored demo