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One view for every bid
Quotes land in one place, lane by lane.
Freight Procure · RFQ Software
RFQ software manages the request for freight quotation process in one digital workflow. In freight, you define lane requirements, invite transporters to quote, collect bids and compare them before deciding who gets the business.
It replaces RFQs run over calls, emails and spreadsheets. Some teams call it quotation management software. FreightFox's request for quotation software is part of the freight procurement software module.
Freight RFQs get harder to manage as lanes, transporters and quotes multiply. RFQ management software adds structure at each step.
Quotes land in one place, lane by lane.
See which lanes are drawing responses and which are not.
Shortlist transporters, run another round, or move a lane to auction when you need to push further.
FreightFox brings the freight RFQ workflow into one platform, from creating the RFQ to setting up contracts.
When a lane needs more negotiation, move it to a reverse auction. FreightFox benchmarks the round against historical rate data and market intelligence, and you can set a ceiling price so no bid goes above what you're willing to pay.
This is also where Business Interest and Value Interest come in, showing how many transporters are participating on a lane and how much their prices vary, so you know whether a lane suits an auction or transporters are still exploring prices.
Want the steps behind a freight RFQ? Read our guide to the RFQ Process.
Read the RFQ Process guideA clear RFQ helps transporters submit quotes you can compare. Include:
Origin and destination for each lane.
Expected volume or frequency per lane.
Vehicle types or capacities.
Transit-time expectations and other SLAs.
Rate structure, contract terms and other conditions.
Submission deadlines and key dates.
The factors you will use to assess bids.
Build RFQs across lanes and vehicle types. Add commercial terms and upload large RFQs in Excel.
Invite transporters to quote, including your own.
Capture bids through Excel or the portal. Run multiple rounds and carry forward only the transporters you shortlist.
Quotes come ranked and ready to compare on rate, transit time, vehicle type and SLAs.
Push further on a lane with rate benchmarking and a ceiling price.
Choose transporters for each lane, and add contracts for more than one transporter on the same lane.
Review responses and analytics for closed RFQs, and see where pricing varies across lanes.
Freight quotation management gets simpler when every quote lands in one place. Quotes arrive through Excel or the portal, ranked and ready to compare lane by lane. Compare on:
What each transporter quoted for the lane.
How long each transporter needs.
The vehicle offered for the lane.
Any service requirement you set in the RFQ.
When you need to negotiate further on a lane, move it to a reverse auction. FreightFox benchmarks the round against historical rate data and market intelligence, so you know whether transporters are quoting fairly. You can also set a ceiling price, so no bid goes above what you're willing to pay.
That helps you:
FreightFox runs an RFQ in days, not weeks.
Procurement teams spend about 70% fewer man-hours.
Atul Limited reported 3-5% better freight rates after expanding its transporter network on FreightFox.
See how many transporters are engaging on a lane and how much their prices vary. Push further with another round or a reverse auction.
Rankings, benchmarks and past RFQ data replace guesswork and habit.
| Stage | Manual RFQ | With FreightFox |
|---|---|---|
| Collecting quotes | Calls, emails and WhatsApp | Excel or portal, in one RFQ |
| Comparing quotes | Merging spreadsheets by hand | Ranked quotes compared by rate, transit time, vehicle type and SLAs |
| Rate context | Last year's rates or memory | Benchmarked against historical and market data in a reverse auction |
| Tracking responses | Chasing transporters one by one | Daily response tracking, so you know which lanes need a manual follow-up |
| Negotiation | New email threads for each round | Multiple rounds, with an optional reverse auction and ceiling price |
| Transporter choice | Often based on relationships | Based on quotes, transit time and SLAs |
| Records | Scattered across inboxes and files | Responses and analytics for closed RFQs in one place |
Choosing transporters is easier when every option is on the same basis.
Invite your own transporters, and add more when a lane needs options.
Business Interest and Value Interest show whether a lane is ready for a reverse auction or needs another round.
Move a lane to a reverse auction when you need to negotiate harder.
Add contracts for the selected transporters, including more than one on the same lane.
RFQs are one part of freight. FreightFox connects them to the rest, so decisions made in procurement carry through to execution.
RFQs, contract auctions and spot auctions on one platform.
Lane rates checked against historical and market data.
Indenting, gate management and ePOD.
Real-time shipment tracking with alerts for delays and exceptions.
Freight trends, KPI dashboards and custom reports.
RFQs sit within FreightFox's full TMS software platform, which covers procurement, execution, tracking, settlement, analytics and emissions.
Run RFQs across many lanes without merging spreadsheets.
See participation, quotes and rates across the network in one place.
Spend less time chasing transporters for quotes.
Source freight faster, with data behind each decision.
15%
Reduction in freight costs
70%
Fewer man-hours spent on procurement
10%
Drop in unplanned transportation costs
95%
Real-time freight visibility
Figures are approximate.
See how leading enterprises are optimizing freight costs, performance, and emissions with FreightFox — all in one platform.
FreightFox is a full-stack TMS and Control Tower platform that helps enterprises streamline freight procurement, execution, visibility, settlement, and sustainability—from Procure-to-Pay
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